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FINANCE DIRECTOR JOB DESCRIPTION
Reports to: Interim Executive Director/Artistic Director
Status: Full-time, exempt

GENERAL
The Finance Director monitors the financial stability of Ballet Idaho by performing and
managing accounting activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Finance and Administration

– Develops and prepares annual budgets of the organizations and budgets of individual
special events and ballet performances.
– Monitors financial condition of Ballet Idaho
– Ensures financial transparency and that accurate information is available to all internal
and external stakeholders.
– Prepares and distributes monthly financial statements-cash flow, department, and
consolidated reports.
– Coordinates the preparation of taxes, audits, and year-end reports.
– Ensures that adequate internal controls are in place and are followed.
– Attends Special Events and Ballet Performances.
– Presents regularly financial status at Board of Director meetings and Finance
Committee meetings
– Supervises Bookkeeper
– Financial administration of grant applications, funding requests, and final reports.

Human Resources/Payroll

– Manages payroll including preparation of payroll checks and direct deposit, tax
reporting, and employee changes.
– Oversees the management of and reporting of workers compensation claims to
assure care and compensation of claimants.
– Issues employment paperwork.
– Assists Executive Director in implementing Employee Handbook Policies and
Procedures. – Issues Insurance Certificates.
Accounts Receivable/Payable
– Ensure timely payment of invoices for materials and services provided.
– Ensure timely deposits of funds received.
– Ensure timely accurate accounting of funds paid and received.
Other duties as assigned

REQUIRED QUALIFICATIONS

∙ Bachelor’s degree
∙ Excellent written and verbal communication skills, grammar, spelling and
punctuation
∙ Strong organizational and administrative skills – detail orientated
∙ Strong understanding of accounting and financial processes
∙ Ability to problem-solve and facilitate solutions to issues
∙ Ability to work productively under time pressures and meet deadlines
∙ Ability to work independently and exercise excellent decision making skills
∙ High level of computer proficiency with knowledge of word processing, spreadsheets,
databases, and QuickBooks

PREFERRED QUALIFICATIONS

∙ Understanding of the various elements of the theatre process – production, technical
and performance.
∙ 1 – 3 years of experience in a similar position.
∙ Valid Idaho driver’s license and available vehicle.

Please send cover letter and resume to both Garrett Anderson at ganderson@balletidaho.org and Alyssa Cooper at acooper@balletidaho.org.

JOB DESCRIPTION 

DEVELOPMENT DIRECTOR 

Salaried/Full Time/Exempt 

About Ballet Idaho: 

Ballet Idaho is the only professional ballet company in Idaho. Our mission is to create immersive dance experiences and educational opportunities that are accessible to all. 

Position Overview: 

The Development Director will lead all aspects of fundraising and development for Ballet Idaho, working closely with the Executive Director, Artistic Director, and the Board of Directors to expand the organization’s revenue base. This individual will be responsible for creating and implementing strategies to secure gifts from individuals, foundations, corporations, and other potential funding sources. 

The ideal candidate is passionate about the arts, has a strong track record of fundraising, and can build lasting relationships with donors and community partners. 

REPORTS TO: Executive Director 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Annual Operating and Major Gifts/Fundraising Campaigns (~80%) 

• Fundraising Strategy: Develop and execute a comprehensive development plan, aligning with Ballet Idaho’s strategic goals and priorities, to secure financial support from individuals, foundations, corporations, and government sources. 
• Major Gifts and Donor Relations: Cultivate, solicit, and steward major donors, ensuring personalized engagement and regular communication. Develop strategies to grow the sponsorship and membership programs. 
• Annual Campaigns: Manage and grow Ballet Idaho’s appeals, including direct mail, online giving, and year-end appeals.
• Special Events: Plan and execute donor cultivation events, including the annual gala, donor receptions, and other fundraising events to increase community engagement, donor relations, and revenue. A familiarity with Auction Frogs Software and Eventbrite is a plus, but not required. 

Grant Management (~15%) 

• Grant Writing and Management: Oversee grant writing and reporting, maintaining a schedule of grant deadlines, proposals, and final reports. Identify new grant opportunities and manage relationships with foundations and government agencies. Track and ensure that all grant funding requirements are met. 
• Grant Strategy: Work closely with the Artistic Director, Academy Director, and Education Outreach Programs Manager to ensure grant narrative and support materials are accurate and complete. Create strategies to secure more funding through all elements of grant writing. 

Corporate Sponsorship Management (~5%) 

• Work with the Marketing Director and Board of Directors to Identify relationships with business leaders in Idaho, and develop mutually beneficial partnerships with statewide organizations 
• Identify and solicit contributions to support Company operations and initiatives, including education and community outreach 

Administration 

• Development Operations: Oversee the development department’s operations, including donor database management (CRM), gift processing, donor recognition, and stewardship processes. Ensure accurate and timely reporting to the Executive Director and Board. Familiarity with NEON CRM is a plus, but not required. 
• Budget: Develop and manage the development department budget expenses and revenue. 
• Management: Supervise the Development Coordinator.
• Outreach/Accessibility Programs: Develop and implement outreach and accessibility programs in conjunction with the Executive Director, Academy Director, and Artistic Director 
• Marketing Collaboration: Collaborate with the marketing team to ensure that all development materials align with Ballet Idaho’s brand and mission, effectively communicating impact and donor engagement opportunities. 
• Performance Attendance: Attend and interact with patrons and donors at all special events and Ballet Idaho performances 
• Other Duties As Assigned 

Preferred Qualifications: 

• Bachelor’s degree in nonprofit management, business, arts administration, or a related field. 
• 2+ years of experience in nonprofit fundraising, with a proven track record in major gifts, annual giving, corporate sponsorship, and grant writing. 
• Passion for the arts, with experience in performing arts fundraising preferred. 
• Ability to effectively collaborate with Executive Management, Board of Directors, team members to achieve Development goals 
• Excellent communication and interpersonal skills, with the ability to build strong relationships with donors, Board members, and community stakeholders. 
• Great listening skills 
• Experience with donor CRM software and database management. Knowledge of donor cultivation processes and fundraising best practices. 
• Excellent written communication skills including experience with grant application preparation and donor, sponsor and business partner 

correspondence. 

• Computer literacy including Google Suites, CRM software, and Excel.
•  Strong leadership skills and experience managing a team. 
• Ability to work independently and collaboratively in a fast-paced environment.
• Creative, strategic thinker with a proactive approach to identifying and securing funding opportunities.

Salary & Benefits: 

50,000 – 60,000 Annually 

Ballet Idaho offers a competitive salary, commensurate with experience, along with a benefit package that includes access to Ballet Idaho’s health plan (70/30) Employer/Employee contribution, paid vacation, and tickets to Ballet Idaho performances. 

How to Apply: 

Please submit your resume, cover letter, and three professional references to Garrett Anderson at ganderson@balletidaho.org.

MARKETING DIRECTOR JOB DESCRIPTION

GENERAL

The Marketing Director develops the overall marketing strategy for Ballet Idaho and implements tactics to fulfill completion of the marketing plan.

SALARY

$50,000 – $60,000, depending on qualifications

OBJECTIVES OF THIS ROLE

The Marketing Director guides all marketing activities including ticketing, and both external and internal communications. This role works in tandem with the Creative Director to determine creative strategy, elevate brand visibility, and execute the overall marketing plan. This role also works in close collaboration with the Development Director in order to effectively cultivate and maintain relationships with community stakeholders. The Marketing Director develops and determines the seasonal budget for all marketing spending and is responsible for ticket sales revenue associated with Company, Trainee, and Academy performances. 

REPORTS TO: Executive Director in consultation with Artistic Director

ESSENTIAL DUTIES AND RESPONSIBILITIES

Budget and Strategy

• Work with Artistic Director and Creative Director to develop campaigns that align with season content and themes
• Work with Executive Director, Artistic Director and in collaboration with Creative Director to determine budget and strategy for seasonal marketing plan, in alignment with organizational sales goals and values of access and inclusion. 

Media Management

• Communicate with media to build and maintain relationships
• Arrange the creation of archival video and photos of performances
• Oversee digital presence and work with Creative director to maximize website traffic oversee social media structure and implementation as well as copy tailored to utilize SEO, SEM
• Track Google Ads management and Google Analytics across all digital channels

Marketing Campaigns

• Use multiple avenues for marketing delivery including, but not limited to: mailers, posters, banners, ads, website, and social media
• Produce regular reports (for internal and external stakeholders) to assess the effectiveness of campaigns and improve marketing performance tracked through consistent KPIs
• Develop and maintain strategic partnerships to reach new audiences
• Support Creative Director in creation and distribution of season program

Season Partners

• Oversee fulfillment of trade agreements, ensuring that community partners and patrons are appropriately recognized in all marketing materials as specified in partnership agreements
• Work with Development Director to identify prospects, cultivate relationships as well as acting as primary point of contact for corporate sponsors and ensure fulfillment and delivery of any benefits brokered as trade for financial support of sponsoring companies. 

Season Ticket Sales and Seat Assignments

• Develop and implement sales campaign for season subscriptions and individual ticket sales
• Manage event attendance budget through marketing, advertising, and public relations
• Oversee box office operations and act as back-up to Patron Experience Manager for ticketing needs
• Oversee patron data management and work in coordination with Development utilizing our CRM to ensure patron profiles are up to date and maintained.

Special Events

• Support the Development Director and Creative Director in coordinating events, including annual fundraising gala, open rehearsals, membership level appreciation events, etc.

Administration

• Develop and implement a seasonal marketing plan that incorporates goals and strategies for all Ballet Idaho departments: Company, Academy, Trainees, Development, and Educational Outreach
• Execute the marketing plan across all marketing channels (media, email, website, content, and experiential marketing)
• Ensure show attendance budget is met through marketing, advertising, and public relations
• Develop and maintain marketing budget, working in close consultation with Creative Director to track expenses across shared projects
• Track fulfillment of trade partner benefits throughout season 
• Other duties as assigned

QUALIFICATIONS:

• Bachelor’s degree from an accredited college or university
• Excellent Project management and organizational skills
• Minimum 3–5 years marketing experience, non-profit or performing arts experience preferred
• Passionate about Ballet Idaho’s mission and impact
• Extensive knowledge of Constant Contact, WordPress, Google Suite, Survey Monkey, and all social media platforms
• Strong understanding of marketing concepts, strategies and tactics
• Outstanding communication (oral and written) and interpersonal skills
• Familiarity with contract negotiations
• Skill in networking to create and leverage relationship within the industry and community 
• Ability to thrive in a fast-paced environment
• Must be able to work flexible hours when needed and have reliable transportation
• Perform other job-related duties as assigned

Please send cover letter and resume to  Garrett Anderson at ganderson@balletidaho.org 

PATRON EXPERIENCE MANAGER

JOB DESCRIPTION

REPORTS TO: Marketing Director

SALARY: 40K annually

BENEFITS: Health Plan through Select Health (70/30 Employer/Employee contribution)

GENERAL

Acting as the primary point of contact for Ballet Idaho patrons, the Patron Experience Manager creates and  fosters positive relationships with our audience  by providing excellent customer service and  managing the box office, supporting front of house presence, and managing patron database with insight and precision.

THE IDEAL CANDIDATE 

∙ Gets excited about data

∙ Extremely organized with high attention  to detail

∙ Energized around problem solving

∙ Has a strong work ethic and works collaboratively

ESSENTIAL DUTIES AND RESPONSIBILITIES

Patron Relations

∙ Develop, maintain, and model a superior level of customer service for all patrons

∙ Manage subscriber ticketing changes, requests, and seating preferences

∙ Conduct calls to patrons to renew subscriptions and promote ticket sales

∙ Attend all events and performances, developing patron relationships and ensuring a high level of customer service

∙ Craft and send “day of” emails to patrons, outlining details about parking, concessions, show  details

Ticketing

∙ Manage ticketing for in-house performances and events

∙ Act as liaison between Ballet Idaho season subscribers and Morrison Center box office for performances held in the venue

∙ Manage By Special Invitation Program, communicating with participating groups to arrange tickets

∙ Arrange comps and special ticketing

∙ Manage the fulfillment of ticket obligations specified in partner and sponsor agreements

∙ Manage group ticket sales program, arranging tickets for participating businesses and organizations

Strategy and Planning

∙ Liaise with Finance Department and Marketing Director to ensure event details are completely accurate before tickets are made available for sale

∙ Design and manage input of each season’s prices, packages, discounts into the ticketing system

Database Management 

∙ Serve as Arts People administrator for the organization

∙ Maintain and update patron database in Arts People, ensuring accuracy of data

∙ Work closely with the Marketing Director on audience research, competitive analysis, segmentation, and targeting

∙ Pull targeted recipient lists for mailings from patron database

Front of House 

∙ Coordinate and schedule volunteer ushers / front of house support in venues where such support is required

∙ Work with Development Director to support  coordination on patron parking with venues

Reporting

∙ Work with Finance Department to generate weekly ticket sales reports to share with staff and board

∙ Use data from Financial reports, ArtsPeople and TM1 to supply Marketing Director with reports on sales trends

Please send cover letter and resume to  Garrett Anderson at ganderson@balletidaho.org