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DEVELOPMENT AND EVENTS MANAGER JOB DESCRIPTION

Reports to: Executive Director
Status: Full-time (40 hours per week) 

plus attendance at performances and events through the season (September – May)

BALLET IDAHO VISION

To create transformative experiences that enrich lives and celebrate the human spirit.

BALLET IDAHO MISSION

To engage with Idaho communities to create immersive dance performances and educational experiences that are accessible to all.

BALLET IDAHO VALUES

Compelling artistry

Dedication to learning

Diversity

Commitment to excellence

Fostering community

GENERAL

The Development and Events Manager is a vital member of the Ballet Idaho Development Team, assisting with donor cultivation, prospect identification, fundraising, and event management. The successful candidate will have experience in donor database management, donor and sponsor relations, grant writing, and event planning, management and execution. Candidates should be able to conduct donor research and create and maintain reports and spreadsheets. The successful candidate will be highly organized, with great attention to detail, a people person with strong communication skills, and capable of multi-tasking under pressure. Strong writing and editing skills are essential, as are a methodical and analytical mindset and the ability to work well both independently and in a team setting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist the Development team with prospect identification, donor cultivation and communications, database management, and tracking and execution of donor benefits.
• Schedule, plan and execute all donor and fundraising events throughout the season (September-May) including VIP events and the Annual Gala, with the support of the Major Gifts Officer, Development Assistant, Executive Director and Gala Committee. 
• Effectively collaborate with and assign responsibilities to development support staff.
• Oversee grants research, tracking, timelines, and grant writing.

JOB TASKS

• Keeps and maintains confidentiality of donors and reports. 
• Update, add, and maintain donor and prospect constituents, tracking and reporting actions and records within database Neon One.
• Assist with the creation of donor lists and other gift queries and reports.
• Answer phone and email inquiries promptly regarding donations. Responds to requests from donors and select volunteers.
• Create/maintain department spreadsheets, execute mail merges.
• Record, track, and code all incoming donations; prepare and distribute thank you letters, contribution receipts, tax acknowledgements, membership packets and other materials
• Support Executive Director and Major Gifts Officer and oversee development support staff in support of tasks above.
• Collaborate with the Major Gifts Officer to manage mailing / e-mailing lists, execute timely delivery of invitations and donor communications, track RSVPs and pledges. 
• Attendance at all special events and performances is required and will require occasional evening or weekend work.
• Collaborate with the Major Gifts Officer to create, manage and share annual events calendar, complete with timeline, tactics, and assignments.
• Perform grant research, track and manage administrative components of grants, and assist in writing, finalizing and submitting grants and final reports.
• Keep relevant staff informed about upcoming deadlines and deliverables, thereby ensuring a smooth completion of work responsibilities.
• Serve as Neon One database administrator for the organization.
• Oversee and manage the Annual Gala process, including running Gala Committee meetings, note taking and distribution, facilitating communications as needed, overseeing subcommittees, and overall event management.
• Other duties as assigned.

ESSENTIAL SKILLS AND ABILITIES

• 1-3 years prior experience in non-profit development or related field
• Excellent organizational and project management skills
• Ability to perform in job responsibilities and collaborate across departments.
• A multi-tasker and self-starter with a strong ability to work under pressure
• Ability to prioritize work, meet deadlines, and produce quality results on time with attention to detail
• High ethical standards and commitment to excellence in all work-related endeavors
• Proficient in Microsoft Office and Google Suite with the ability to quickly learn new software programs and web-based project management tools

Become a vital part of this vibrant, creative and collaborative workplace! Salary is commensurate with experience. Benefits include health insurance, comp tickets, and paid holidays/time off.

Please send cover letter and resume to Madeline Turnock at mturnock@balletidaho.org